Raquel SanmartínCHAIN OF CUSTODY

Services / FSC-STD-40-004 – FSC Chain of Custody

FSC® · FSC-STD-40-004 · 40-003 · 40-005 · 40-006 · 40-007 · 50-001

FSC® Chain of Custody: consultancy, internal audit and training

To sell products with FSC claims, a company must show that certified material is tracked through the whole process, under FSC-STD-40-004 and the complementary standards, and certification by an accredited certification body is required.

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FSC-STD-40-004 – FSC Chain of Custody

Chain of Custody certification under FSC-STD-40-004 is for companies that process, label, pack or trade forest-based products using any of the following claims: FSC 100%, FSC Mix or FSC Recycled.

I help develop a simple system suited to the size and operational processes of the company: purchasing, receiving, production, invoicing and labelling, with records that stand up to an external audit.

WHO IT IS FOR

  • Forestry operations
  • Primary processing industry (sawmills)
  • Cork industry
  • Furniture and joinery
  • Paper, board and packaging
  • Printers and publishers
  • Traders and distributors

HOW I CAN HELP

01

Consultancy

  • Initial diagnosis against FSC-STD-40-004
  • Chain of custody procedure and associated records
  • Preparation and support for the certification audit
02

Internal audit

  • Full internal audit of the system
  • Traceability check, from inputs to outputs
  • Report identifying deviations, with support in defining actions
03

Training

  • Tailored sessions for purchasing, production, dispatch, marketing and communications, and quality professionals
  • Correct use of the FSC® claim and trademark
  • Support and onboarding for new staff

APPLICABLE STANDARDS

FSC standards

FSC-STD-40-004V3-1

Chain of Custody Certification

The core standard: it sets out how a company controls certified material from purchase to sale, and the FSC 100%, FSC Mix and FSC Recycled claims.

FSC-STD-40-003V2-1

Chain of Custody Certification of Multiple Sites

For companies with several sites (factories, warehouses, branches) that want a single certificate: a central office manages the system and the participating sites follow common rules.

FSC-STD-40-005V3-1

Requirements for Sourcing FSC Controlled Wood

Sets the due diligence system used to exclude unacceptable sources (illegal wood, violation of rights, forests of high conservation value, forest conversion, genetically modified trees). It allows certified material and controlled wood to be combined in FSC Mix products.

FSC-STD-40-006V2-0

FSC Standard for Project Certification

Allows a specific project (a building, a construction, a ship, an event) that incorporates FSC and/or reclaimed materials to be certified, and that use to be communicated.

FSC-STD-40-007V2-0

Sourcing Reclaimed Material for Use in FSC Product Groups or FSC Certified Projects

Defines when a material (wood, paper, board) can be considered reclaimed and what evidence is required to include it in FSC products or projects.

FSC-STD-50-001V3-0

Use of the FSC Trademarks by Certificate Holders

Rules for using the FSC logo, labels and claims on products and promotional material, including prior approval. Version 3-0 has been in force since 1 July 2026.

HOW I WORK

From first contact to certification

  1. Contact

    An initial, no-obligation conversation.

  2. Diagnosis

    Where you stand against the standard.

  3. Plan

    Stages, timeline and a clear proposal.

  4. Support

    Implementation and help up to the audit.

FREQUENTLY ASKED QUESTIONS

Who needs FSC® Chain of Custody certification?

Any company that buys certified products, processes or trades them and wants to sell them with FSC claims. Companies that only resell finished, labelled products without opening or altering them usually do not need their own certificate.

How long does it take to get certified?

It depends on the size and starting point of the company. For an industrial SME, implementation takes around 8 weeks of work, from the initial diagnosis to the internal audit. The date of the external audit depends on the certification body.

Does an internal audit replace the certification audit?

No. The certification audit is always carried out by an independent certification body accredited for the purpose. The internal audit prepares the company for the external audit, working as a rehearsal and identifying deviations that could otherwise be raised as nonconformities in the certification audit.

Does FSC® certification satisfy the EU Deforestation Regulation (EUDR)?

Not on its own. Certification can support due diligence but does not replace the operator’s obligations. I can help you understand what applies to your case.

How long is the certificate valid?

The certificate is valid for five years, with annual surveillance audits.

What is FSC-STD-40-005 (FSC Controlled Wood)?

It is the standard that sets the requirements for sourcing FSC Controlled Wood. It requires a due diligence system that assesses the risk of origin and excludes unacceptable sources, such as illegal wood or wood from forests converted to other uses. It allows FSC-certified material and controlled wood to be combined in FSC Mix products.

Does a company with several sites need one certificate per site? (FSC-STD-40-003)

Not necessarily. FSC-STD-40-003 allows a multi-site certificate, with a central office that manages the system and participating sites. The certification body audits the central office and a sample of the sites.

What are FSC-STD-40-006 and FSC-STD-40-007 for?

FSC-STD-40-006 allows a specific project, such as a work of art, an object or a building, that incorporates FSC materials to be certified. FSC-STD-40-007 defines when a material can be considered reclaimed and what evidence is required for its incorporation into FSC-certified products.

What is FSC-STD-50-001 and what changes in version 3-0?

It is the standard that governs the use of the FSC trademarks by certificate holders: logo, labels and claims. Version 3-0 has been in force since 1 July 2026, with a transition period for certificate holders. I help review labels, promotional material and the trademark approval process in place in the company.

Shall we talk about your project?

Tell me which standard you need and where you are now. I reply personally.

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